Last Updated: January 2026
Welcome to CareerGenius.org, operated by Career Genius LLC ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services, including our AI-powered resume builder and cover letter generator.
Important: Our services use artificial intelligence to assist in resume and cover letter generation. While we strive for accuracy, users should review and edit all generated content before use. We recommend treating AI-generated content as a starting point for your professional documents.
How We Use Gmail API:
We use the Gmail send scope solely to allow users to send documents they generate (resumes, cover letters) via their own Gmail account. Emails are sent only when the user explicitly clicks "Send". We do not read, store, or analyze Gmail content.
What We Do NOT Do:
Security & Your Control:
What Data Is Sent:
When you send an email via Gmail integration, only the following is transmitted: the recipient email address you specify, the email subject (job application title), the email body (your application message), and the attached PDF resume/cover letter you generated. No other Gmail data is accessed or transmitted.
Our application does not send Google user data to any AI or machine learning service.
Data Flow Architecture:
Our AI features operate exclusively on user-provided input. Any content generated by AI is created before and independently of any interaction with Google APIs. Google user data never flows to any AI service.
User Input → AI → Generated Content → Gmail API
Gmail API is used solely to send emails you create. No Google user data is ever monetized, shared, or processed for any purpose other than sending your requested emails.
In addition to providing our résumé optimization and career services, we may use your information to:
Important: We do not sell, share, or monetize any data obtained from Google APIs.
We do not sell or share any Google user data. The following applies only to user-provided resume and profile information.
With your consent, we may share user-provided resume and profile information with:
When you consent to tracking cookies, we share certain information with advertising and analytics partners to measure campaign effectiveness and provide personalized advertising:
Important: These partners operate under their own privacy policies. We encourage you to review their privacy practices:
With your consent, we may share your resume and professional data with recruiters, employers, staffing agencies, and other business partners for recruitment, targeted job matching, and related opportunities.
We may share information with trusted third-party service providers who assist us in operating our website, conducting business, or serving users.
We may disclose information when required by law or to protect our rights, property, or safety.
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure.
Gmail Token Security:
If you connect your Gmail account, your Gmail access tokens and refresh tokens are encrypted using AES-256-GCM encryption before being stored in our database. These encrypted tokens are used solely for sending emails on your behalf when you explicitly click "Send". We never decrypt or access these tokens for any other purpose, and they are never shared with third parties.
We retain your personal information for as long as necessary to provide our services and comply with legal obligations. You may request deletion of your account and associated data at any time.
You have the right to:
You have the right to opt out of the sale or sharing of your personal data. We provide a "Do Not Sell or Share My Personal Information" link on our website.
We require your explicit consent to share or sell your data to advertisers, data brokers, or other non-recruitment parties. You may withdraw consent at any time.
Additional Rights: If you are a resident of the European Economic Area (EEA), United Kingdom, or California, you may have additional rights under the GDPR, UK GDPR, or CCPA respectively, including the right to data portability, to restrict processing, or to file a complaint with a data protection authority.
We use cookies and similar tracking technologies to enhance your browsing experience, analyze website traffic, understand user preferences, and measure advertising effectiveness. Below are the types of cookies and tracking technologies we use:
We use third-party advertising pixels and tracking technologies to measure the effectiveness of our advertising campaigns and provide you with relevant advertisements. These include:
These tracking technologies may collect the following information:
You have several options to control tracking:
If you decline marketing/advertising cookies, you will still be able to use our website and services normally. However, we may not be able to provide personalized experiences or measure the effectiveness of our advertising campaigns.
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites and encourage you to review their privacy policies.
Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.
Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers.
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Career Genius LLC
Email: support@careergenius.org
Address: 123 Business Avenue, Suite 456, Indianapolis, IN 46204
Important Notice: Content generated through CareerGenius's AI features may not be 100% accurate or error-free. You are responsible for reviewing and editing all output before use. CareerGenius is not liable for any consequences arising from the use of generated content. If you notice an issue or need help, please contact support@careergenius.org — we're here to help.
By using our website and services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.